- Archives
- Records Management
- Directory of University Records
- RRSDAs
- RRSDA Updates
- Personal Information Directory
- The Model File Classification Plan
- Administration
- Advancement
- Committees
- Communications
- Equipment and Supplies
- Facilities
- Finances
- Governance
- Human Resources
- Information and Technology Management
- Liaison and Cooperation
- Policy
- Records and Information Management
- Research Management and Administration
- Student Services and Records
- Teaching and Academic Programs
- Transfer Paper Records
- Transfer Digital Records
- Retrieve Paper Records
- Annual Destruction and Accession Process
- Records Management Training
- Links and Resources
- Directory of University Records
- FIPPA
- Digital preservation
- Resources
- 麻豆视频
- Mission, vision and values
- Contact us
- Feedback and comments
- Class Visits and Tours
- Walking tour
- Our blog
- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces SFU's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate SFU鈥檚 Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of SFU鈥檚 First Chancellor Gordon Shrum
- Early 麻豆视频Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer鈥檚 Legacy
- You have what...?!! and other interesting things you didn't know about the 麻豆视频Archives
- Charting the course of history: documenting SFU's early days from the student perspective (Part 1)
- Charting the course of history: documenting SFU's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at SFU
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to SFU
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to SFU
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at 麻豆视频Archives
- Finding queer joy in the 麻豆视频Archives: Out On Campus records now available
- The Selma Wassermann fonds
- Personal and political in the archives of Andrew Petter
- Events
- Glossary
Competition Files: Non-Academic staff Appointments
Description, purpose and use of records
The series consists of records relating to the administration of competitions for non-academic (i.e., staff) positions.
Records may include, but are not limited to, job postings, job descriptions, lists of candidates, letters of application, resumes and CVs, reference letters, correspondence, evaluative memoranda, interview questions and answers, reference checks, eligibility criteria, scoring and ranking sheets, etc.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| Human Resources | CY competition completed + 2 years | 4 years | CY competition completed + 6 years | Destroy |
| All other departments | CY competition completed + 1 year | Nil | CY competition completed + 1 year | Destroy |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
- Employment Standards Act (RSBC 1996, c. 113)
Retention rationale
Records related to hiring non-academic staff should be retained for a period of 6 years after a competition is completed in the event of appeal, grievance and/or arbitration disputes. For example, individuals have one year from the competition end date to file a grievance with the BC Human Rights Commission, at which point it may take up to two years for the Human Rights Commission to contact 麻豆视频and initiate an investigation. In addition, Employment and Social Development Canada requires that public bodies (including universities) keep copies of all documentation relating to the recruitment and hiring process for a period of 6 years following the start date of a foreign worker (i.e., a person hired who is a non-Canadian/non-Permanent Resident).
As per Human Resources procedures, at the conclusion of a competition, all records (physical and digital) relating to the competition are sent to the Human Resources Department and become part of the official competition file. Therefore, a total retention period of 鈥渆mployee start date + 6 years鈥�, followed by destruction for competition files managed by the Human Resource Department, and 鈥測ear competition completed + 1 year鈥�, for copies of competition files retained by the hiring department, followed by destruction is sufficient to meet the administrative needs of the university.
Retention and filing guidelines
Human Resources arranges these files by bargaining unit and within this grouping by competition number. Records relating to the successful candidate should be incorporated into the employee鈥檚 personnel file. In the event that an unsuccessful candidate appeals under university grievance or arbitration procedures or to the Human Rights Commission the file is classified a grievance files. In this case, the file would follow the retention rules outlined in RRSDA 1997-057 Grievance Case Files.
related RRSDAs
Status
RRSDA is in force
Approval Date
28 Jan 1999
Last Revised Date
28 Aug 2025