- Archives
- Records Management
- Directory of University Records
- RRSDAs
- RRSDA Updates
- Personal Information Directory
- The Model File Classification Plan
- Administration
- Advancement
- Committees
- Communications
- Equipment and Supplies
- Facilities
- Finances
- Governance
- Human Resources
- Information and Technology Management
- Liaison and Cooperation
- Policy
- Records and Information Management
- Research Management and Administration
- Student Services and Records
- Teaching and Academic Programs
- Transfer Paper Records
- Transfer Digital Records
- Retrieve Paper Records
- Annual Destruction and Accession Process
- Records Management Training
- Links and Resources
- Directory of University Records
- FIPPA
- Digital preservation
- Resources
- Â鶹ÊÓƵ
- Mission, vision and values
- Contact us
- Feedback and comments
- Class Visits and Tours
- Walking tour
- Our blog
- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces SFU's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate SFU’s Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of SFU’s First Chancellor Gordon Shrum
- Early Â鶹ÊÓƵPhotos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer’s Legacy
- You have what...?!! and other interesting things you didn't know about the Â鶹ÊÓƵArchives
- Charting the course of history: documenting SFU's early days from the student perspective (Part 1)
- Charting the course of history: documenting SFU's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at SFU
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to SFU
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to SFU
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at Â鶹ÊÓƵArchives
- Finding queer joy in the Â鶹ÊÓƵArchives: Out On Campus records now available
- The Selma Wassermann fonds
- Personal and political in the archives of Andrew Petter
- Events
- Glossary
Conflict Management Case Files
Description, purpose and use of records
Records relating to the management of conflicts within university departments or with university employees. These conflicts or disputes tend to be more involved than the simple provision of advice, requiring active and on-going oversight by the Vice-President, Legal Affairs. This type of conflict management is also sometimes referred to as "case management".
Records include but are not limited to meeting notes, email, records documenting the hiring and the work of a mediator, the installment of an acting departmental chair, etc.
These records should not be confused with legal case files which document matters dealt with or submitted to a court of law or an administrative tribunal for or against the University.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| Case files: | Case Closed + 2 years | 4 years | Case Closed + 6 years | Full Retention by Archives |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- University Act (RSBC 1996, c. 468)
- Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
- Limitation Act (RSBC 1996, c. 266)
Retention rationale
A total retention period of "CY last entry on the file recorded + 6 years" is recommended based on Section 3(5) of the Limitation Act which states, "any other action not specifically provided for in this Act or any other Act may not be brought after the expiration of 6 years after the date on which the right to do so arose." There is no specific limitation period for employee related files in the Act so Section 3(5) can be be applied to this class of records.
Retention and filing guidelines
The recommended retention period of "current year last entry on the file recorded + 2 years" means that a file can be closed, boxed, and sent to the University Records Centre (URC) 2 years after the last activity on the file occurs (i.e., from the date that the last record is placed on the file). A 2 year period on inactivity should be a sufficient passage of time to ensure the matter is effectively resolved or concluded.
related RRSDAs
Status
RRSDA is in force
Approval Date
28 Jan 2011
Last Revised Date
28 Jan 2011