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Bargaining Unit Negotiations and Agreements
Function
Human Resources
PIB
No
RRSDA Number
2010-005
Department
Human Resources
Faculty Relations
Description, purpose and use of records
Records relating to the negotiation and approval of agreements between the University and the unions or associations representing university employees. Records are also used for labour relations planning and interpretation and clarification of employer-employee obligations.
Records include but are not limited to working notes, cost projections, offers and demands of the negotiating parties, strategic plans, provincial government bargaining plans, research background material, draft agreements, collective and framework agreements or understandings, and interpretations of agreements.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| Human Resources: | Expiration of agreement + 35 years | 15 years | Expiration of agreement + 50 years | Selective Retention by Archives |
| Faculty Relations: | Expiration of agreement + 35 years | 15 years | Expiration of agreement + 50 years | Selective Retention by Archives |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- University Act (RSBC 1996, c. 468)
- Limitation Act (RSBC 1996, c. 266)
- BC Human Rights Code (RSBC 1996, c. 210)
- BC Labour Relations Code (RSBC 1996, c. 244)
- Employment Standards Act (RSBC 1996, c. 113)
- Collective Bargaining Agreements and SFUFA Framework Agreements
- Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
Retention rationale
Records documenting past negotiations and agreements act as a valuable reference resource during current negotiations and disputes by aiding in the interpretation of the language of agreements; documenting the rationales behind past decisions; and setting labour relations precedents. Departments need the information to be easily accessible so as to fulfill this ongoing reference purpose. Thus, the lengthy total retention period of "CY agreement expires + 50 years".
Status
RRSDA is in force
Approval Date
11 Feb 2011
Last Revised Date
11 Feb 2011