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- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces SFU's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate SFU’s Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of SFU’s First Chancellor Gordon Shrum
- Early Â鶹ÊÓƵPhotos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer’s Legacy
- You have what...?!! and other interesting things you didn't know about the Â鶹ÊÓƵArchives
- Charting the course of history: documenting SFU's early days from the student perspective (Part 1)
- Charting the course of history: documenting SFU's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at SFU
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to SFU
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to SFU
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at Â鶹ÊÓƵArchives
- Finding queer joy in the Â鶹ÊÓƵArchives: Out On Campus records now available
- The Selma Wassermann fonds
- Personal and political in the archives of Andrew Petter
- Events
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Media Releases
Function
Communications
PIB
No
RRSDA Number
2019-001
Department
University Communications and Marketing
Description, purpose and use of records
Brief news reports and announcements created by University Communications and disseminated on its website. Media releases document newsworthy university-related events, activities, and people. Topics include faculty, staff, administrators, students, visitors, as well as university buildings, landscapes, ceremonies, sports events and other special occasions.
The records are created, maintained, and transferred to the Archives in digital form. As of September 2020, University Communications creates media releases in SFU's web content management system using Adobe Experience Manager (AEM). In 2019 the Archives transferred records from 2002-2018 by running a script to export the media releases as pdf files.
Transfer methods may need to change over time as the software platform used to create and store the records changes. Transfer methods and preferred file formats will be agreed upon between University Communications and the Archives, regularly reviewed, updated as required, and documented in an addendum to this RRSDA.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| Copies to Archives | CY + 1Y | Nil | CY + 1Y | Full retention |
| University Communications copies | Superseded or obsolete | Nil | Supderseded or obsolete | Destruction |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Retention rationale
The record are mainly used by University Communications to publicize and promote events, programs, and personalities at the university. University Communications may retain its own copies for its website for as long as it wishes. The records have long-term value for university commemoration and historical research generally. The short total retention period ensures that there will be only a small time gap between creation and transfer to the Archives.
Status
RRSDA is in force
Approval Date
3 Feb 2021
Last Revised Date
3 Feb 2021