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School of Medicine clinical simulation recordings
Function
Teaching and Academic Programs
PIB
RRSDA Number
2026-002
Department
School of Medicine
Description, purpose and use of records
The series consists of video recordings of clinical simulations, created by the School of Medicine, to support learner assessment, feedback, and educational quality improvement.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| School of Medicine clinical simulation recordings | CY + 1 year | 2 years | CY + 3 years | Destruction |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
Retention rationale
As these recordings are made to assess Â鶹ÊÓƵmedical students' clinical skills development overtime, these recordings should be available for the duration of their program (which is typically three years). Therefore, a total retention period of "current year + 3 years" is sufficient to meet the administrative and educational need for these records. Upon expiry of the total retention period, these records cease to have value and should be destroyed.
Status
RRSDA is in force
Approval Date
28 May 2026
Last Revised Date
28 May 2026